How to Get a Replacement Birth Certificate in Quebec

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To get a certified copy of a lost birth certificate in Québec, various options are available through the Directeur de l’ État Civil. It's possible to get a replacement birth certificate in person, by mail or online, provided certain conditions are met. As of January 2020, the average processing time for a replacement birth certificate is 10 working days, but a faster service (three working days) is available at an additional cost. Only the person whose name is on the birth certificate, or someone who has the legal right to obtain the birth certificate (such as an immediate family member), can make the application.

Québec Birth Certificate Replacement

Any office of the Directeur de l’État Civil can provide a replacement birth certificate. It's necessary to complete the application form with all personal information, plus the information of the person whose birth certificate is being requested.

Valid photo ID, such as a Canadian passport or driver's license, plus proof of residence, are required. Payment in person can be by check, money order or by debit/credit card.

As of January 2020, the fee for normal processing at a service counter (in person) is $52.50 (CAD); it is $74.50 (CAD) for accelerated processing (mailed via Xpresspost, assuming the delivery is in Canada).

Speed of Processing

Subject to certain conditions, a replacement birth certificate may be obtained in 30 minutes at the Directeur de l'État Civil service counters in Québec and Montréal. The clerk at the office counter must be provided with original photo ID and proof of home address documents (the applicant must reside in Canada or the United States).

After the application and identifying documents have been reviewed, a transaction receipt is provided. This contains an access number to facilitate completion of the application on site at a self-service computer terminal. If the applicant is eligible for this service, he will receive his documents in less than 30 minutes. Otherwise, his documents will be mailed to him via XpressPost within 24 to 72 hours.

The applicant must remain on site while his application is being processed, and be available at all times. As of January 2020, the fee for the 30-minute issuing service is $64.00.

Québec Birth Certificate by Mail

The application form for a copy of a Québec birth certificate is available to download on the Directeur de l’ État Civil website. It's possible to enter the information directly into the form before it is printed, but block letters (except for signatures) must be used, with blue or black ink. A check, money order or credit card information must be included with the completed form, which should be mailed to Directeur de l’ État Civil, 2535, boulevard Laurier, Québec (Québec) G1V 5C6. Photocopies of valid photo ID and proof of residence must be included.

As of January 2020, the fee for normal processing by mail is somewhat less than processing directly at a service counter, at $47.00 (CAD); it is $69.50 (CAD) for accelerated processing.

Québec  Birth Certificate Online

A citizen of Québec can submit her application for a replacement birth certificate online. First, she must register with ClicSEQUR, Québec’s online identity verification service. This involves visiting the Directeur de l’ État Civil website, choosing "Online Services," and scrolling down to "DEClic! Application for a certificate or copy of an act with ClicSEQUR."

To register for an account, she must provide her nine-digit Social Insurance number, her date of birth and her 11-character notice of assessment number provided on the notice of assessment issued by Revenu Québec. When she has her DEClic! identifier, she can then apply for a replacement birth certificate online.

As of January 2020, the fee is $32.75 (CAD) for normal processing online and $64.00 (CAD) for accelerated processing. Payment for online orders must be made by Visa or MasterCard credit cards (debit cards are not accepted).

As of January 2020, the fee is $32.75 (CAD) for normal processing online and $64.00 (CAD) for accelerated processing. Payment for online orders must be made by Visa or MasterCard credit cards (debit cards are not accepted).

Read More: How to Apply for a Copy of a Birth Certificate Online

Tips

  • If you have not ordered a document since the Québec system was computerized in 1994, allow a few extra days processing time. Québec is bilingual (French and English). Don’t panic if you speak only English and the website comes up in French. At the upper right is a language switch that will say “English.” Just click on it and the display changes to English.