At some point, you may find it necessary to write a letter to a prosecutor. Perhaps you have relevant information about a particular case, or maybe you wish to file a complaint about how a certain case was handled. The appropriate letter etiquette for addressing a prosecutor is similar to writing a business letter. Make sure that you have the correct name and address of the prosecutor. The letter may be written by hand as long as it is legible and not difficult to read.
Write the date on the upper-left-hand corner of the letter. Write the name of the month rather than using a number.
Write the name of the prosecutor. Leave two return spaces between the name of the date and the name of the prosecutor. Include the prosecutor's organization, mailing address and city and state underneath the prosecutor's name. Write the organization's name one line below the prosecutor's name, the mailing address one line below the organization, and beneath that, the city, state and zip code.
Summarize the topic of the letter after two blank returns. Start with "Re:" For example, if you have evidence or information about a particular case or witness, write the name of the defendant as "Re: Smith case."
Address the prosecutor as Dear Mr. or Dear Ms., followed by the prosecutor's last name.
Write the body of the letter in two to three concise paragraphs. Try to limit the letter to one page.
Conclude the letter with "Sincerely" and write your name in black ink.
Include your full name, mailing address, city, state, and zip code underneath your signature.
Make a copy of the letter to save in your personal file.