What Is an Accident Report Form?

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An accident report is a form filled out by management in case of an emergency or accident. The details are extremely important as they are often used by insurance companies or in case of lawsuits.

Basic Information

In the aftermath of an accident, the name(s) of the victim(s), date, time, and location of the incident, and any witnesses involved are promptly recorded by management on the scene. Injuries received and actions taken are also recorded. If the victim(s) is conscious, any details pertaining to position, address, phone number, next of kin, and insurance should be noted.

Witness Accounts

A detailed account of the accident based on witness observations should follow. The account should be recorded as objectively as possible, with no blame adhered to and the area examined for other causes or clues as to the cause of the incident. If necessary, photos can be taken to more effectively portray the accident. If possible, the victim(s) and witnesses should sign the report.


The accident report should be turned in to human resources or another designated department as soon as it is filled out. Any further findings or reports of injury should be added immediately upon discovery.


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