How Long Do Commercial Motor Carrier's Have to Keep Their Driver Qualification Files?

Commercial trucking companies must complete drug screens, past employment checks and motor vehicle reports on each person they hire as a driver or mechanic. The Federal Motor Carrier Safety Administration Regulations requires companies to keep those documents on file for as long as you are employed and for 3 years after.


Employment applications are part of the qualification file because 10 years of employment history is required by the Federal Motor Carrier Safety Administration. Information on your application must match the information gathered from other sources.


Driving records and driving violation reports are reviewed regularly. These documents provide proof to your employer that you are not keeping any violations or suspensions a secret. Compliance in this area is a requirement.


Commercial drivers must have a Department of Transportation physical. The physical is renewed every 2 years, and a copy must be kept in the qualification file. Failure to renew your physical will result in a license suspension.

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