As a landlord, on occasion it is necessary to write an eviction notice for tenants. When renters do not comply with one or more conditions of a rental lease or rental agreement, landlords can protect themselves and their property by evicting the tenants.
Landlords need to ensure they are protecting themselves by following the law when proceeding with an eviction.
Review the rental agreement that both you, as the landlord, and the tenant signed when they agreed to rent the property from you. It is important to follow the legally binding rental agreement regarding any infractions made by tenants.
Determine why you want to evict the tenants. Look up the particular reasons in the rental contract. Take notes regarding the actions of the renter and how the actions went against the rental agreement.
Each state has laws regarding evictions. Your original rental agreement should have covered all of these specific state laws and guidelines. Ensure the infraction by the renter is covered by your local and state laws before writing the eviction notice.
Begin to write the eviction notice by writing the date at the top of the page. This should be date you mail or deliver the eviction notice.
Next, write your name (as landlord) and address. Then write the tenant(s) name and address.
Write the property address that the tenant is renting from you. Include the street address; the apartment or unit number, if applicable; and the city, state, and zip code.
Clearly state the reason for the eviction. For example, the tenant may be breaking the terms of the lease or rental agreement for one of the following reasons:
- nuisance causes, such as loud noise or having a pet that is not allowed by the rental agreement
- nonpayment of rent
- destruction of property
Be specific in listing the reasons for eviction. Provide dates of when the renter was warned about the problem. Include the terms of the lease or rental agreement that the tenant signed that is being disobeyed.
Include in detail the date the eviction is effective. If it is 30 days from the date the letter was delivered, include the date 30 days out. Leave no room for doubt when the tenant is legally obligated to vacate the property.
Sign the eviction notice and get it notarized if this step is recommended or legally required in your state or jurisdiction.
- Do not voice personal issues or concerns in the eviction notice. Do not use preaching language or threats in any way.
- Keep the tone of the eviction notice professional.