If you are helping someone with his immigration case delay, it may be time consuming but the benefits are rewarding. In some instances, immigration cases are delayed due to background checks and a host of other issues. Learn how to write your senator and get your case reviewed in a timely manner.
Determine your local representative and find the full name and address of your senator. Since representatives are busy people, determine which office will receive the letter first. If you live in the same city that your senator's office is located in, send the letter there instead of any location out of your state.
Before composing your letter, be sure to contact the U.S. Citizen and Immigration Services (USCIS) to determine if the case is delayed or if the previous paperwork was simply lost in transit. A case status service can be located online at USCIS.gov. This service allows for the petitioner, beneficiary and any representative to check updated information at any time of the day or night.
Once your case is determined to be delayed due to non-mail related reasons, it is time to contact your representative. Locate your senator by searching at Senate.gov (see link in Resources). This online tool is provides address and website information for each U.S. senator. When writing a letter to a senator, use a professional letter format. It is a good idea to use a computer and printer instead of hand writing a letter. This simply gives an air of professionalism to your request and allows the person reading your letter to decipher your words properly. Nothing could be worse than writing with a serious request and having your letter put aside because it was illegible. If you must write by hand, using a non-cursive script is advisable.
Your letter should include your full name, the beneficiary's name and the receipt number of your petition or the alien number if the beneficiary is already residing within the United States. Since the immigration office will need to verify your identity before providing information, be sure to include the dates of birth of all the people included in the petition.
When formatting your letter, be brief yet descriptive regarding your situation. You will need to format your letter so that the senator can understand what you believe to be the error, what you would like the senator's office to accomplish for you and how you can be reached once an answer has been received. It is not a good idea to make rude or slanderous remarks regarding the agency since this will only cause you to appear hostile. Be on your best behavior as much as possible to receive the fastest service.
Be sure to send your letter certified. There is a fee but you can rest assured that it will be delivered.