How to Write a Letter Requesting a Court Hearing

A lawyer assists a client with court hearing request
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A court hearing is a judicial proceeding where two parties present information concerning a matter to a judge. These matters may be civil or criminal in nature. A judge will then decide if and how it will be resolved. If you find yourself in this position and in need of a court hearing, this can be a difficult experience; however, an attorney can help guide you through the process and file requests on your behalf. If you choose not to hire an attorney, you can request a hearing on your own by having a basic understanding of how to request a court hearing.

Know Why You Need a Hearing

Develop a clear understanding of why you are requesting a hearing. Gather as much information as possible in regards to your case. You'll need to make note of any important dates, times, locations and witnesses.

Find Out the Proper Court

Find out which court your request will need to be sent to. The proper court for your request will be determined by the nature of your case. Call your local court clerk’s office. Ask the clerk which court your request should be sent to, how they should be sent, and if there are any special forms that must be submitted along with your letter.

Write a Letter to the Court

Write your letter to the appropriate court. The letter should be typed and formatted in a professional style, as it will become part of the court record once submitted. Type your full name on the top, left-hand side of the page. List your case number below your name, if you have one. Below your name and case number you will type you home address. Type the date, leaving double space above and below the date. Then type the name of the court and its address. Create a double space after the court’s address and type “To Whom It May Concern.” Create another double space and begin writing your letter. In the text of the letter explain who you are, what the case pertains to and why you are requesting a hearing. Create a double space between the last paragraph of the letter and your typed name. Print the letter and sign your name above your typed name.

Complete Additional Forms

Complete any additional forms required by the court. Mail all court required forms along with your letter by certified mail to the court clerk and also the opposing party and/or his attorney. You can send certified mail directly from your local post office for a small fee.

Review the Response

Review the response to your request by mail or phone call. Court notifications will typically be made in writing. If your request was approved, a date will be included in the response for your and other parties to appear. If you request was denied, the letter will explain why. If you do not receive a response within a week, call the court clerk to check the status of your request.

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