How to Write to the Police Chief

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Step 1

Call your local police station and get the name of the police chief. Do not explain what you are calling in reference to. Copy down the name and make sure you get the correct spelling. If possible, also get his/her email address.

Step 2

Open up a word processor program on your computer. As if you are addressing an envelope, write the name, title of the police chief and the address of the police station. Skip a line and type "Dear" and the name of the police chief.

Step 3

When writing the body of the letter, make your statements brief and to the point. In the first paragraph, write about the exact problem you are having. If you have police reports, be sure to include the dates and briefly describe what is in the report.

Step 4

In the second paragraph, write what you would like to be done about the problem and request that the police chief handle the matter personally instead of giving it to one of his/her subordinates. Then, write a third paragraph, in which you thank the police chief for his/her time and state that you look forward to hearing from him/her.

Step 5

Proofread the letter, make sure it doesn't sound angry, or sarcastic in any of your sentences, and make sure the grammar is correct.

Step 6

If you have received the police chief's email address, copy and paste the letter you have written into your email and send it to the police chief directly. If you were not provided with the email address, address an envelope with the police chief's name and the address of the police station, print the letter and mail it via regular mail.

References

About the Author

James Mascia is an English teacher in Maryland, currently teaching at the high school and post-secondary levels. Mascia earned his bachelor's degree in creative writing and culinary arts from SUNY New Paltz and his master's degree in education from Dowling College. He has been writing articles online on multiple subjects since 2006.

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