Material Safety Data Sheet (MSDS) management is required by law for businesses. MSDS serves an important purpose: it provides information about the chemical makeup of a product, health concerns it may present and first-aid guidelines. To keep an accurate inventory of each chemical, the business' MSDS process must be sound. Auditing the MSDS process on a regular basis is a good way to make sure your business stays compliant.
Do a physical inventory of all chemicals on site. Write down all information found on each product label. This should include the manufacturer name, brand name, chemical name, phone number and website, if available.
Compare the current inventory list to the old list in the MSDS binder. Make a note of any new chemicals not included in the MSDS binder.
Request and collect all missing MSDS's from each manufacturer and add it to the MSDS binder. Regulations require that the binder is easily available to all associates and that they know where to find it. So ensure the binder is returned to its designated place.
Close any gaps in the MSDS process. If there were any missing MSDS's discovered during the audit, there is room for improvement in the process. A common way to keep up with the management of MSDS process is to mandate that any employee who buys a chemical must acquire the MSDS and put it in the binder before allowing the chemical to be used.
Complete a yearly physical inventory.