DD Form 200 Instructions

By Michelle Hickman
The filing of a DD Form 200 is required when government property is lost or destroyed.

government security system image by Stephen Orsillo from Fotolia.com

If government-owned property used by Department of Defense personnel is lost, stolen, damaged or destroyed, an investigation will be launched and Form DD 200 Financial Liability Investigation of Property Loss will be filed to determine if personnel showed negligence or abuse in the situation. This form must be completed by the initiator who is the Accountable Officer or the person who has knowledge concerning the item damaged or lost. The process of initiation starts from the date of the damage or loss of property and must be completed within 15 days.

Fill in block 1 with the date the investigation process will be initiated. Write out the date as all numbers without dashes and in the order of year, month, and day. Complete block 3 with the date of when the item was lost, stolen, damaged, or destroyed with the same number sequence of year, month, and day without dashes.

Enter the National Stock Number, manufacturer's number or other number in block 4. Describe the item in block 5 such as the serial number, model number or the controlled inventory item number. If the item is not standard stock, provide a brief description that gives enough information for identification. Attach more forms if indicating more items and the descriptions.

Fill in the number of items lost, damaged, stolen or destroyed in block 6. Put it in as the number including pair, dozen, and each when applicable. Include the unit cost for the individual item in block 7 and the total cost if the circumstances involve more than one item in block 8.

Write in the situation that occurred concerning the item being investigated in block 9 including checking the box on whether the item was lost, damaged or destroyed. Also mark in if it was an organization, installation, or the Office of Compliance Inspections and Examinations. Describe the entire incident including the involved person's name, grade and social security number, and also the date and place of the incident. The description must answer the five basic questions of who, what, when, where, and how. Include any exhibits available and attach additional pages.

Fill in block 11a with the base, unit designation, state and country, office symbol, and zip code. Enter the typed name, DSN, signature and date of when the report is signed in blocks 11b through 11e. The person who filled out boxes 1 through 9 must complete this section.

About the Author

Based in southwestern Pennsylvania, Michelle Hickman has written since 2006 on an array of topics including lifestyle, writing instruction and financial services. Her first articles appeared in "The Pittsburgh Tribune Review: Focus Magazine." She holds a certification in computer and information science from Central Westmoreland Career and Technology Center.

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