Record the minutes of a meeting. Typically the secretary of a business, corporation or other type of organization is responsible for taking down the actions of an official meeting of that business, corporation or organization.
Place the minutes into a usable form. Because minutes typically are taken down by hand, this process involves turning these notes into a digital or typed format.
Bring the formal minutes to the next meeting of the business, corporation or organization.
Present the minutes to the group for review and consideration. Before the minutes can be filed, the appropriate members or officers (the board of directors, for example) must review and approve the minutes as presented.
Make any necessary amendments to the minutes.
Vote to approve the minutes as amended (or as written if no amendments are made).
Place the original copy of the approved minutes into the minutes record book. Corporations are required by law to maintain such record books. Other organizations normally need to maintain similar record books through their bylaws.
- "Corporate Records Handbook, The: Meetings, Minutes & Resolutions;" Anthony Mancuso Attorney; 2007
- Nancy Sylvester: Parliamentary Procedure Resources--How to Write and Keep Meeting Minutes
- "Taking Minutes of Meetings;" Joanna Gutmann; 2006
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