How to Get a Replacement Birth Certificate in Kentucky

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Your birth certificate is a must for obtaining a passport and many other official documents. To get a replacement birth certificate in Kentucky, you must order it from the Office of Vital Statistics (OVS) in Frankfort. When you order the birth certificate, be sure to specify a certified copy (one with the embossed seal). For regular applications by mail, you should allow six weeks for processing, although you can speed things up by ordering a replacement birth certificate in Kentucky online, by phone or in person.

Select the method to get a replacement birth certificate in Kentucky that is best for your needs. You may order a birth certificate by mail or in person, which is the least expensive method. To get a replacement birth certificate quickly, you can order by telephone or online. However, additional charges apply, and you must use a credit card.

Fill out the application form to get the birth certificate by mail or in person. You can download and print the application (see link under Resources below). You will need a check or money order for the fee, which is $10.00 per copy. Make the check or money order payable to the Kentucky State Treasurer.

Apply in person if you are in or can visit Frankfort. This is the only location of the Office of Vital Statistics where you can make an in-person application. However, if this is feasible, it’s the fastest method, as you will normally be able to pick up the birth certificate the next business day. The OVS is located at 275 East Main Street in Frankfort.

Mail your application to the Office of Vital Statistics. Enclose the completed application form with a check/money order, and mail them to the address listed on the application.

Expedite getting a replacement birth certificate in Kentucky by telephone or by ordering online through the authorized provider, In either case, you will need a credit card (as of 2009, the OVS and Vitalchek accept MasterCard, American Express and Visa). Additional fees do apply. Call (877) 817-7362 for phone orders. For online orders, you will need to fill out the online application at (see Resources).


  • As of 2009, the state of Kentucky did not require a photo ID to get a replacement birth certificate. However, this is subject to change, so you should check with the OVS before placing your order.

About the Author

Based in Atlanta, Georgia, W D Adkins has been writing professionally since 2008. He writes about business, personal finance and careers. Adkins holds master's degrees in history and sociology from Georgia State University. He became a member of the Society of Professional Journalists in 2009.