Table of Contents:
- How to Change Birth Certificates in Kentucky
- How to Amend a Birth Certificate in Ohio
- How to Amend a South Carolina Birth Certificate
- How to Amend a Georgia Birth Certificate
- How to Amend a Birth Certificate From California
- How to Amend a Birth Certificate in Virginia
- How to Change a Birth Certificate in Tennessee
Assess why you need to amend birth certificate. This can include clerical errors and transposition errors, changes to paternity or changes of legal name.
Fill out any necessary forms. For amendments to paternity, different situations require forms that can be obtained from:
Office of Vital Statistics 275 E. Main St. Frankfort, KY 40621
For situations where no father was named on the certificate but paternity is being established, fill out form VS-8. Mothers who are unmarried at the time of the baby's birth can use form VS-8B to name paternity when the birth certificate is filed. For married mothers, use form VS-8C to delete a named father and amend the certificate with the correct father's name.
Contact the State Registrar by phone at 502-564-4212 about amending clerical errors such as incorrect spellings or dates. This should be done within one year of the child's birth and needs to be requested by a parent, legal guardian or the person who filed for the birth certificate.
Obtain a court order, if necessary. This is needed to accompany name and date of birth changes other than for incorrect recording, such as when a Kentucky-born citizen undergoes a surgical gender change, or when adopting parents want to replace the names of their baby's birth parents with their own names on the birth certificate.
Submit your supporting evidence and a $10 fee for each certificate requested to:
Kentucky Cabinet for Health and Family Services 275 East Main St. Frankfort, KY 40621
Walk in applications are also accepted from Monday to Friday, 8:30 a.m. to 3:30 p.m.
Amending the birth certificate
To alter or correct an Ohio birth certificate, you must first have several forms. If you do not have the original birth certificate, you must request one from the Ohio Department of Health. If the name change is due to an adoption, you must have the original court order designating the change, the name prior to the change, the changed name, the name or county of the court, the case number, the final date of the change of name and the signature of the probate judge or deputy clerk. If you are altering paternity, you must bring a notarized Ohio Department of Health Vital Statistics Declaration form.
If the parents are not married, you may not alter the birth certificate through the probate court process. To add or remove the father's name in this case, you must first meet with representatives from the Ohio Child Enforcement Agency.
Ohio probate courts decide birth certificate amendments. Visit the magistrate's assistant in your county courthouse to have your application to alter the birth certificate notarized. A date for a hearing may be set, or the magistrate may decide to hear the case immediately.
The magistrate will decide, based on the evidence presented, whether to amend the birth certificate.
You must pay the appropriate fees to the cashier. Paperwork will be filed after fees are paid.
The docket clerk will process the paperwork. You should receive a certified copy of the Order Correcting Birth Record within two business days.
Apply for a copy of the birth certificate you want to change. You can request copies only of your birth certificate or that of your child or legal ward. You may apply online, in person at your county's Department of Health and Environmental Control, or by phone or mail. The department's state office can provide birth cards and long-form birth certificates, which are necessary for travel. The state office is at 2600 Bull St. in Columbia. Or go online to www.scdhec.gov/administration/vr/
Wait up to four weeks for the birth certificate to be processed, depending on whether you apply for the birth certificate online or by mail. When it arrives, write a note detailing the desired changes. Mail the certificate and the desired changes to your county vital records office or visit the office to initiate the changes.
Allow the county vital records office staff to review your request, which may take a few weeks. You then will be advised on the steps necessary to make amendments and changes to the original birth certificate. If you have not heard from the office in more than 30 days, call to check on the status of your request.
Request a copy of the current birth certificate if you need one. Complete the request form by entering the full name, date and place of birth, current age, and sex of the individual's birth certificate. Also list the names of the father and mother as listed, your relationship to the individual and how many copies you want. Sign your form. Enclose a copy of your picture identification and a check or money order for the filing fee ($15 as of 2010). Mail or hand-carry your request packet to the Vital Records Office in Atlanta.
Circle all areas on the certified birth record that you want to have changed. On a separate sheet, explain why each area needs to be changed. Computer-generate this explanation or hand-write it legibly to avoid further confusion. Include an explanation of your authority to request the change (such as that you are the individual or the parent of the minor individual).
Enclose a check or money order for the change fee ($10 as of 2010) if you are submitting the request more than a year after the birth.
Mail the request to the Vital Records changes unit in Atlanta. They will review your request. If approved, you will receive a corrected copy of the birth certificate in the mail. If not, you will receive a letter explaining the reason the change was not approved along with your appeal rights.
Go to the "Correcting or Amending Vital Records" page on the California Department of Public Health website and click on the "OVR Forms" link to order an Affidavit to Amend a Record, VS 24. Enter the security code provided and fill out the "Request for Amendment or Registration Form." You can also obtain the affidavit by calling the agency's Customer Service Unit at 916-445-2684 or by going to any county registrar-recorder or county health department. This form is an official record printed on special bond paper, and a photocopy is not acceptable.
Complete the VS 24. Follow all directions carefully and fill in each item on the form. Use a typewriter or a pen with black ink. If you use a pen, print clearly and do not use whiteout. Officials will return any illegible forms for you to complete again.
Include any required documentation such as a photocopy of the current birth certificate if available, documentation from the hospital to support the correction of a hospital error, and a copy of the parents’ birth certificate or their driver’s licenses or passports if changing their information on their child’s birth certificate. You may request a certified copy of the corrected certificate by including a notarized sworn statement, which comes with the affidavit, and paying the processing fee noted on the statement with a check or money order.
Mail the completed form, necessary documentation and any required fees outlined in the VS 24 form to the following address:
California Office of Vital Records M.S. 5103 P.O. Box 997410 Sacramento, CA 95899-7410
Wait for the California Health Department to process your request. If you paid a fee of any type as outlined in the affidavit, the agency will send you a postcard letting you know it has received your form and providing a rough estimate of the processing time for your request. This is a lengthy process and can take up to seven months. If you do not pay a fee, you will not receive any type of communication from the Health Department or be able to check on the status of your request.
Requests to amend birth certificates are processed by the Virginia Office of Vital Records. You must present sufficient proof of the amendment in order for it to be approved, unless the correction is a minor change to spelling. For name changes, this could include a copy of a court-ordered name change. If the amendment occurs within one year of the birth, the certificate can be amended by affidavits from the parents. Changes to gender are allowed in instances where the individual was born with hermaphroditism or pseudo-hermaphroditism with a statement from a physician attesting to the condition. Changes to the date of birth require a federal census transcript from the Bureau of the Census. Only the parents or legal guardians of an individual, if he is under the age of 18, or the individual himself, if he is over age 18, may request to amend a birth certificate.
Download the Application for Certification of a Vital Record from the Virginia Office of Vital Records website.
Complete the application with the new information in place of the information you desire to change.
Compose a letter requesting the amendment to be made. Include the reason for the amendment and supporting evidence as specified above. Be sure to make include both the information that is currently on record (full name, date of birth, place of birth, gender and parents' full names) as well as the corrected information, to allow the office to easily access your file.
Submit the application form, amendment request letter, all supporting evidence and a check or money order for the $12 processing fee to:
Office of Vital Records P.O. Box 1000 Richmond, Virginia 23218-1000
The Office of Vital Records will process requests for documents requiring amendments within 10 to 15 business days of their receipt. Your new birth certificate will be sent to you by mail.
The $12 processing fee is as of February 2010. Check the Virginia Office of Vital Records for updates.
Contact the Office of Vital Records
Add a father's name to a birth certificate. Parents who were unmarried at the time of the child's birth or 300 days prior to that day, can complete the "Voluntary Acknowledgment of Paternity" form if the child is less than 19 years of age.
Contact the local child support enforcement office or health department if you reside in Tennessee to obtain this form. If your child was born in Tennessee, both Tennessee and out-of-state residents can contact or visit the Office of Vital Records for assistance. Pick-up the form from the child support enforcement agency or health department and take it to the Office of Vital Records. Bring a valid photo ID and pay the $30 fee by check or money order, as of November 2010.
Receive your birth certificate.
Download the Application
Log on to Tennessee's Department of Health website. If parents have married since the child was born, both the mother and father must complete the "Application for New Certificate of Birth by Subsequent Marriage of Parents".
Download and print the application from the website. Complete and sign the necessary sections of the application in the presence of a notary public. Mail the application, along with a $30 check or money order, as of November 2010, to the address listed on the application. Include a certified copy of the parents' marriage certificate, if the marriage occurred outside of Tennessee. Give the date and place of the marriage, if it occurred in-state, so that an agency representative can find the certificate.
Receive your birth certificate.
Call or Write the Office of Vital Records
Contact the Office of Vital Records. Inquire about all other situations and requirements for changing birth certificates. Birth certificate change requirements vary widely, depending on the type and age of the record and the specific change requested.
Write a letter to the agency giving specific details about your birth certificate change request. An agency representative will tell you which forms to use and the fees involved, based on the information provided. Complete all applicable forms according to your particular situation. Include a copy of your photo ID and any fees with your application. Mail to the address listed on the Office of Vital Records website.
Receive your birth certificate.