How to Make a Bill of Sale

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In today's society there is often a need to make a bill of sale for an item or service that has been sold to someone else. The information in the bill of sale identifies the item or service, the provider or seller and the purchaser. It denotes the amount paid and transfers the ownership of the item to the purchaser. It also signifies the date the transaction was performed.

Collect all the information that will be needed. This includes the purchaser's name, seller's name, date, item or service description, amount of the sale and any warranty that will be given on the item or service.

Begin writing on a piece of paper the purchaser's name and address. Denote that this is the purchaser.

Write down the same information on the seller. Denote this person as the seller.

Date the document.

Describe the facts of the sale: who is purchasing what from whom and for how much.

List any warranty that the item or service carries to the purchaser from the seller.

Sign the bill of sale and have the purchaser also sign. Make a copy of the bill of sale for each person with valid signatures.


  • Most bills of sale are written in the transfer of automobiles or other pieces of personal property that will need to be registered with the state and have taxes paid. Other situations that involve bills of sale are the purchase of personal services to be performed, and some type of proof may be needed to warranty the work.