Also known as the "Standard Federal Form for Notification of Personnel Action," the SF-50 is used by the federal government to report personnel actions, such as pay grade increases and employee transfers. The form is fairly generic and leaves a lot for you to fill out as the department supervisor. The SF-50 form should be filled out to satisfy the personnel action required.
Print the employee's name in box 1, Social Security number in box 2, date of birth in box 3 and the effective date of the personnel action in box 4.
Print the description of the personnel action in box 5-B. Print the code used for the action in box 5-A. In boxes 5-D and 5-F, print the description of your legal authority to authorize the personnel transaction. Print the codes used for the description of your legal authority in boxes 5-C and 5-E. If there is a second personnel action you wish to report, fill out the information underneath "Second Action" in the same manner.
Fill out boxes 7 through 14 if the personnel action is an employee transfer; complete this section with the employee's current employment information. Print the employee's current position title and employee number in box 7. Complete boxes 8 through 13 by printing the employee's current pay description -- including salary, bonuses, pay grade and adjusted salary -- in the appropriate boxes. Print the name and address of your government organization or department in box 14.
Fill out boxes 15 through 22 if the personnel action is an employee transfer; complete this section with the employee's new employment information. Print the employee's new position title and employee number in box 15; the employee number does not change after a transfer. Complete boxes 16 through 21 by printing the employee's new pay description -- including new salary, new bonuses, new pay grade and new adjusted salary -- in the appropriate boxes. Print the name and address of the government organization or department to which the employee is being transferred in box 22.
Print the appropriate number in box 23, which describes the employee's veteran status in the government. The choices are listed on the form. Print the appropriate number in box 24, which describes the employee's tenure in the government. Leave box 25 blank. If the employee is being terminated, ask if he would prefer his termination be classified as "reduction in force." If yes, check the box marked "yes" in box 26. If no, check the box marked "no" in box 26.
Print the employee's FEGLI number in box 27; FEGLI is the government's life insurance program. Print the employee's annuitant indicator, or annuity policy number, in box 28.
Print the employee's pay rate scale number in box 29. Print the employee's retirement plan number in box 30. If the employee is retiring, print the employee's service completion date, or final day of work, in box 31. Print the employee's work schedule (number of hours per week) in box 32 and print the pay schedule in box 33.
Complete boxes 34 through 39 by filling in the appropriate employee position data. This information is in regard to the employee's position title and employer organization. Leave boxes 40 through 44 blank.
Write any comments about the personnel action or employee(s) involved in box 45. If the personnel action is an employee transfer, describe why the employee is transferring and leave any comments about the employee which may be useful to the new supervisor.
Print the name of your government agency in box 46. Print the agency code in box 47. Print your personnel office ID number in box 48. Print the date in which you approve the personnel transaction in box 49.
Sign your name and print your title in box 50 to authorize the personnel action.
Make a copy of the form and give one to the employee(s) affected by the form (if applicable). Submit the form to the human resources contact in your department.