An individual would write a residential rental lease termination letter when he needs to end his lease at the end of his agreed-upon term or when he needs to end the lease early. Reasons for ending a lease early include relocation for work and the inability of the landlord to uphold her end of the agreement. Because a lease termination letter is a legal document, it is important you state certain clauses in your letter. You can write your own letter with a little preparation.
Place the date you are submitting the residential rental lease agreement to the landlord at the top right-hand corner of the letter. Address the letter to landlord, the manager of the apartment complex or leasing company.
Begin the letter by identifying yourself and where you live. State the exact physical address of the rental unit, so it is easily identifiable by the landlord.
Tell the landlord the date you plan to move out. Give a specific date, not a range of days or a week. You want to be exact, so there's no disputing your intentions. Remember, your residential rental lease termination letter is a binding legal document.
Provide a forwarding address at which your security deposit may be mailed. It is your obligation to notify your landlord of your new address for this purpose. State in the letter that you would like your security deposit returned and that it can be mailed to that specific location.
Communicate in the letter the reason that you are terminating your lease agreement early, if you are ending the lease prior to the previously agreed-upon date. If the landlord has violated his end of the lease, state that in clear terms, including the exact clause of the original lease agreement that he broke. If you are ending the lease because the company you work for is relocating you to a different city, write that in your residential rental lease termination letter.
Write that you would like to walk-through your residential rental property with your landlord or his representative on the date you are moving out. Doing this allows your landlord to tell you at that time whether there are any problems with your rental, so it lessens the likelihood that he later determines that you owe money for damages. You may even want to take a few photos of the rooms and the condition you left them in.
Notify your landlord in the letter your intentions with the utilities, if you pay utilities separate from your monthly rent. State that you will arrange for the utilities to be turned off on the day you move out, unless he would like the utilities to simply be transferred back into his name.
Thank your landlord for his help with your lease termination, and sign the letter.