Requests to amend birth certificates are processed by the Virginia Office of Vital Records. You must present sufficient proof of the amendment in order for it to be approved, unless the correction is a minor change to spelling. For name changes, this could include a copy of a court-ordered name change. If the amendment occurs within one year of the birth, the certificate can be amended by affidavits from the parents. Changes to gender are allowed in instances where the individual was born with hermaphroditism or pseudo-hermaphroditism with a statement from a physician attesting to the condition. Changes to the date of birth require a federal census transcript from the Bureau of the Census. Only the parents or legal guardians of an individual, if he is under the age of 18, or the individual himself, if he is over age 18, may request to amend a birth certificate.
Download the Application for Certification of a Vital Record from the Virginia Office of Vital Records website.
Complete the application with the new information in place of the information you desire to change.
Compose a letter requesting the amendment to be made. Include the reason for the amendment and supporting evidence as specified above. Be sure to make include both the information that is currently on record (full name, date of birth, place of birth, gender and parents' full names) as well as the corrected information, to allow the office to easily access your file.
Submit the application form, amendment request letter, all supporting evidence and a check or money order for the $12 processing fee to:
Office of Vital Records P.O. Box 1000 Richmond, Virginia 23218-1000
The Office of Vital Records will process requests for documents requiring amendments within 10 to 15 business days of their receipt. Your new birth certificate will be sent to you by mail.
The $12 processing fee is as of February 2010. Check the Virginia Office of Vital Records for updates.