How to Prepare a Warranty Deed

By Faith O

A warranty deed is a document that conveys the ownership of a piece of real estate from an old owner to a new owner. It proves ownership of a piece of property. It is commonly referred to as the deed. A warranty deed should contain the following information: names, addresses and signatures of the parties involved; legal description of the property as well as the physical address; property identification number; signatures of witnesses and a notary's seal and signature.

Get the full names of all the parties involved and ensure they are all on the same page. This includes the person transferring her ownership (the grantor) and the recipient (the grantee). The warranty deed is used in the sale or other transfer of property from one person or entity to another, which could involve the exchange of money.

Get a warranty deed form or write one up yourself. It is very simple form with straight forward language. The basic information it contains are outlined above. There are several websites that provide legal forms, some for a fee, where you can easily get one, including the link in the Resources section below.

All concerned parties should sign the deed. Witnesses to each signatory should also sign the document.

Notarize the deed. It is important to notarize a legal document such as this one. Most county recording offices will not accept for placing on the public record a deed that is not notarized. Make sure that all parties have appropriate identification when appearing before the notary.

Record the warranty deed. After signing and notarizing, record the new deed in your county court or recorder's office so it becomes part of the chain of title, or record of ownership for the particular property. It is then part of the public record. Most recorders offices charge a small fee for this service.

About the Author

Faith O has covered politics and general news in Washington DC, Chicago and Maryland. Her writing has appeared in the Associated Press, Prince George's Sentinel, Northwest Indiana Times, Chicago Defender and Daily Southtown, among others. She has a Masters of Journalism from Northwestern University's Medill School and a Bachelor's degree from Hampshire College in Amherst.